Staff Assistant - Colorado Springs Airport

Staff Assistant - Colorado Springs AirportIn this executive support position, you will be responsible for providing high-level support to the Director of the Colorado Springs Airport. You will perform a variety of highly complex administrative duties and coordinate operational programs. As a Staff Assistant, you will: Compose and prepare correspondence and reports for both internal and external use, including agenda requests, memorandums, letters, training materials, and maintain confidentiality related to Director communications and recordsServe as the liaison between the Office of the Airport Director, other City departments, Airport Advisory Commission, boards, committees, and external partnersCoordinate, monitor, and participate in projects and functions to support the DirectorCoordinate assigned services and program activities with other City staff, external organizations, and the publicRespond to and resolve inquiries and complaints; respond to requests for informationCoordinate and execute department staff meetings (in-person and virtual) and employee engagement initiatives, including developing agendas and presentations, managing logistics, and recording and distributing meeting materials and resourcesOrganize staff meetings and off-site conferences and workshops; make reservations and travel arrangements; prepare travel advance requests and expense summaries, and develop agendas, record transactions, compile information, and track assignmentsProvide assistance in the development of assigned budget; collect and analyze financial data, and monitor expendituresSupport continuous improvement efforts related to administrative processes, communication workflows, and operational efficiency within the departmentOther duties as assignedWe are looking for candidates who demonstrate: Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Knowledge of public-sector and Airport clerical and accounting proceduresKnowledge of proper English usage, spelling, punctuation, and grammarAbility to establish and maintain effective working relationshipsAbility to maintain confidentiality and use good personal judgment and discretionAbility to communicate clearly and concisely, orally and in writingStrong customer service commitment and excellent interpersonal skillsMinimum Qualifications: High school diploma or GED supplemented by additional specialized training in secretarial sciences, accounting, or other related fieldFive years of full-time administrative support experience, including experience in an executive support rolePreferred Qualifications: Experience as an executive assistantExperience developing budgets, maintaining expense accounts, and completing purchasingExperience working in a municipal government settingExperience in event planningPlease contact Katie McLaughlin at katie.mclaughlin@coloradosprings.gov for any questions about this position.