Executive Assistant

Executive AssistantAn Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.Job Duties:Manages complex calendars, schedules meetings, and coordinates travel arrangements for executivesPrepares, edits, and distributes correspondence, reports, and presentationsOrganizes and maintains confidential files and recordsCoordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-takingScreens and directs incoming calls, emails, and visitorsLiaises with internal and external stakeholders on behalf of executivesAssists with expense reporting and invoice processingSupports special projects and initiatives as assignedProvides general office administrative support to a BDO office, as neededOther duties as requiredSupervisory Responsibilities:N/AQualifications, Knowledge, Skills and Abilities: Education:High School Diploma, GED or equivalent, requiredBachelors degree, preferredExperience:Five (5) or more years of administrative experience supporting organizational leadership or executives, requiredProfessional services administrative experience, preferredLicense/Certifications:N/ASoftware:Advanced level of proficiency in Microsoft Office Suite, requiredPeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferredLanguage:N/AOther Knowledge, Skills, & Abilities:Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detailExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clientsPossesses superior customer service skillsDisplays independent judgment, finesse and diplomacy in all situationsConsistently seeks to improve processesExcellent organizational skillsDetail oriented, and capable of efficient and effective multi-taskingCapable of managing highly confidential informationAbility to work well with all levels of management as well as outside external clientsAbility to perform as a team player who is willing to help out as neededIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.National Range: $48.08/hr - $57.70/hr Maryland Range: $48.08/hr - $57.70/hr NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr