Front Office Administrative Assistant

Posted yesterday

irving oilWest Lebanon (NH)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

SALARY

$23.00 - $28.75 per hour

Apply

About the role

Front Office Administrative Assistant As a Front Office Administrative Assistant, you will be a vital part of the Company by directly supporting and completing the day-to-day activities that support the administrative/dispatch team for our Lebanon, NH District. The role is responsible for coordinating and monitoring confidential activities that support the district towards overall success.

What We Offer: Work Environment Be a part of a collaborative environment that cultivates individual growth! Competitive Compensation Including an annual bonus plan, and 401k company matched up to 4%Flexible Benefits Plan in effect on the first day of the month following the date of hire and offers three levels of coverage to select from to meet your unique, personal needs. Wellness Support With 24/7 access to our Employee & Family Assistance Program

Your Responsibilities:

Tracking and assisting on hitting deadlines for various projects
Process adjustments to customer accounts timely and accurately
Demonstrate strong initiative on trouble shooting and research
Ensure proper customer follow-upProcessing daily deposits
Handling customer escalations
Supporting the Input team to meet their billing obligations.
You will be the face of the company for all visitors, assuring all customers and visitors are greeted properly

Your Skills:

Ability to multi-task and manage time effectively
Strong decision-making skills
Ability to work in a fast-paced environment
Strong written and verbal communication skills
Strong customer service skills
Out of the box thinking
Strong analytical skills
Your Experience:
Post-secondary education, certificate program in business or a related field, or equivalent experience 2+ years of experience working in an administrative capacity
The expected hourly range for this position is $23.00-$28.75. Placement within range will be based on relevant experience, qualifications, and skills

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.