Office Assistant

Posted 2 days ago

smart usaBay Shore (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

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About the role

Benefits/Perks Competitive Compensation Paid Time OffCareer Growth Opportunities

Job Summary: We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities:

Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures

Qualifications:

High school diploma/GED required
Previous experience as an Office Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooksHighly organized with excellent time management skills and the ability to prioritize projects
Bilingual preferred

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