Admin Assistant-Clinic Operations

CATEGORY: NON-EXEMPT

RESPONSIBLE TO: Director of Finance

LIFTING REQUIREMENTS: UP TO 30 LBS

EFFECTIVE DATE: 9/15/2022

GENERAL DESCRIPTION: The Admin Assistant - Clinical Operations, under the supervision of the Director of Finance is, responsible for maintaining participant medical records, coordination of all medical appointments, to include transportation when needed and performing a variety of clerical functions and duties as assigned.

RESPONSIBILITIES: Answer phone in Clinic Area, directing calls and taking messages when appropriate; Prepare Daily Clinic Schedule; Obtain progress notes, treatment summaries, and test results as needed for participant medical records; Prepare data for chart audits for local, state and federal guidelines; Maintenance of participants medical records, including opening and closing, and routine filing; Create and manage charts for incoming and ongoing participants; Assist team members in obtaining routine information for medical records; Coordination of all medical appointments to include transportation as needed; Track consults and referrals from beginning until completed; Schedules x-rays and diagnostic testing; Data entry into databases for tracking purposes; andGeneral office work and all other reasonably related jobs as assigned.

MINIMUM QUALIFICATIONS: Knowledge of medical terminology requiredHigh school graduate with office skills to include computer and office machine use - Two years work experience as clerk/typistProficient in MS Office, to include Word and ExcelMedical records or health related background requiredAbility to independently multitask and reprioritize in a fast-paced clinic environmentTHE basics AT JAN WERNER reserves the right to change job description and work hours as required by the program.recblid wxj35xava2c3fkkytyw76vjyvdvmer