Bilingual Office Admin (Office & Field Support)

Job Posting: Bilingual Office Admin (Office & Field Support) for a Construction CompanyLocation: North Austin, TXType: Full-TimeCompensation: $20-$24(based on experience) + performance bonusAbout the Role:We are looking for a highly organized and proactive office admin to support our office and field teams.This role is the operational backbone of our companyensuring billing, time tracking, communication, and day-to-day execution run smoothly.If you thrive in a fast-paced environment, enjoy solving problems, and take ownership of your work, this role will give you the opportunity to make a real impact.What Youll Do:Billing & Financial SupportEnter accounts payable (AP) into our system (SLT)Process subcontractor invoicesTrack and follow up on missing documentationSupport billing workflows to ensure timely and accurate invoicingTime Tracking & Payroll SupportPerform daily time record cleanup for field employeesPrepare weekly time record exports for payrollAudit work orders for accuracy (time vs work completed)Follow up with field team on missing or incorrect timeFront Office & CommunicationAnswer phones and manage front desk responsibilitiesServe as the main office contact for field employeesGreet visitors and handle incoming requestsCoordinate communication between office and fieldOperations & CoordinationTrack and follow up on tasks across multiple workflowsSupport subcontractor agreements and documentationAssist with new employee applications and onboarding paperworkPrepare warranty letters and closeout documentationOffice & Culture SupportHelp maintain a clean and organized office environmentSupport team events, birthdays, and office coordinationAssist with general administrative needs as they ariseWhat Success Looks LikeBilling and payroll processes run accurately and on timeField employees submit clean and complete time recordsSubcontractor invoices are processed without delaysTasks and follow-ups do not fall through the cracksThe office runs smoothly without constant oversightWho You AreMust-Have TraitsHighly organized and detail-orientedStrong sense of ownership and follow-throughAble to manage multiple priorities without getting overwhelmedClear and professional communicatorProactivedoesnt wait to be told what to doPreferred ExperienceAdministrative, operations, or office coordination experienceExperience with AP/AR, invoicing, or bookkeeping (preferred)Experience working with field teams or service businesses (a plus)Comfortable learning new software and systemsWhy This Role MattersThis role directly impacts:Cash flow (billing and payroll accuracy)Team efficiency (keeping field and office aligned)Customer experience (through timely and organized execution)You will play a key role in helping our company operate at a high level.How do you make sure nothing falls through the cracks when managing multiple responsibilities?MEM-AUS