Senior Administrative Assistant (Dallas, TX) - Austin Commercial

Senior Administrative AssistantAustin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.Austin Commercial is currently seeking a Senior Administrative Assistant for our accounting department located in Dallas, Texas. We set the standard for commercial construction and we're looking for talented construction professionals to join us. This individual will be accountable for providing administrative and business support services to management and the accounting team.Functional Areas of Responsibility:Office ManagementDistribution of mail and other correspondenceAssist in Accounting and Treasury functionsBusiness partner setupScheduling and organizationResponsibilities:Business partner setup/changes in CMiC for Austin Commercial and related joint ventures. Provide backup for Austin Bridge & Road and Austin IndustrialScan and distribute financial reports and bank reconciliationsScan and deposit checks for Accounts Receivable and deposit incoming cashProvides high-level, administrative support for Accounting leadershipInterfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliersManage/code expenditures for managementSchedules appointments for luncheons, meetings, etc. and help coordinate including obtaining meeting space, notifying attendees, scheduling catering, etc.Responsible for stocking coffee bars and ordering office and breakroom suppliesMaintain Austin Commercial floor maintenance/equipment requests and arranging necessary repairs, when neededCalendar management and handles travel arrangements for Accounting leadershipPrimary back-up for company receptionist functionsServes in an "as needed" capacity as an administrative back-up to other departmentsPlans departmental and/or other events, including logistics and event schedulesAssists in the preparation of special projectsAdditional duties as assignedQualifications:Seeking 2+ years of comparable administrative support experienceBackground should include document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materialsExpertise in the Microsoft Office Suite, excellent spelling and grammar, strong phone skills, and stellar organizational skillsProfessional, upbeat, energetic, takes initiative, dependable, and takes pride in workMust be extremely efficient, organized and resourcefulWe offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.Austin Commercial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish.Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial's employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin's industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial.To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.