Office Assistant

Posted today

axelon servicesAmityville (NY)

Office Clerks, General Used Household and Office Goods Moving

SENIORITY

Junior

SALARY

$25.00 - $28.00 per hour

Apply

About the role

Job Title

Pay Rate: $25 - $28 per hour Location: Amityville Employment Type: Full-Time

Responsibilities:

Answer incoming phone calls and assist current and prospective customers.
Collect and enter customer and job information into Excel.
Keep customer records up to date for estimates, booked jobs, and inquiries.
Submit Certificates of Insurance (COIs) for jobs that require them.
Email past customers every 15 days requesting reviews.
Prepare daily paperwork for local and long-distance moves, including:
Orders for Service
Bills of Lading
Storage Contracts
Inventory FormsLabel and prepare direct mail advertisements for distribution.
Track monthly storage charges and process customer credit card payments.
Prepare storage confirmation letters and charge breakdowns for inbound storage customers.
Track daily IFTA mileage for IRP trucks and maintain quarterly and annual mileage reports in Excel.
Create and print labels for customer folders.
Record cash receipts and office expenses in Excel.
Monitor office inventory and reorder supplies as needed.
Assemble estimate folders with all required materials for estimators.

Requirements:

Minimum 2 years of office administrative experience
Minimum 2 years of experience with Microsoft Excel
Minimum 2 years of experience with Microsoft Word
Familiarity with using a Type WriterStrong organizational and multitasking skills
Excellent communication and customer service skills
High attention to detail and accuracy
Ability to work independently and prioritize tasks

Preferred Skills: Experience using a CRM or office management software. Experience in the moving, transportation, logistics, or storage industry is a plus.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.