Accounting Specialist

Responsibilities: Accounts Receivable Process end-customer invoicing for book sales. Process cash receipts including coding, remote deposits, and cash applications. Process credit memos including documenting reasons and authorization for credits. Close Accounts Receivable at month-end, run month-end AR reports, prepare monthly AR Reconciliations for two reporting entities. Maintain accurate and up-to-date customer records. Perform other AR tasks as needed. Accounts Payable Learn and understand the Accounts Payable processing system for vendor payments. Enter invoices into the Accounts Payable system using automated invoice-reading software and applying initial coding. Route invoices via the software for approval and coding. Review and post fully approved invoices into the accounting systems. Process vendor payments once a week, with the Accounting Manager. Review, code, and process expense reports in accordance with T&E policy using Certify software. Work with the Accounting Manager and the Contracts department to review automatically interfaced contractual author royalty advances and generate author payments once a month. Review author payment item to ensure that the correct tax documentation is in place. Develop an understanding of foreign payee (W8, W8-BEN and W8-BENE) tax declaration forms. Communicate and coordinate with the Contracts department on required tax forms for authors, illustrators and agents. Other Prepare and maintain excel files such as journal entry backup, account reconciliations, and custom analyses, as directed.

Required: Experience and Skills At least three to five years of experience in Accounts Receivable or Accounts Payable or both. Ability to process a high volume of work accurately and timely. Strong computer skills. Must be an advanced Microsoft Excel user. Experience with multiple accounting systems. QuickBooks experience is a plus. Must be extremely organized, attentive to detail, and be able to multi-task and prioritize workflows. Excellent verbal and written communication skills, as well as enjoyment working collaboratively. Ability to work in the Somerville MA office on a daily basis with eventual eligibility for hybrid work.