AI-Forward Executive Assistant

What You'll Do: Anticipate the Partner's needs, help prioritize commitments, and ensure follow-through on key initiatives. Proactively manage the details to protect the Partner's time, remove distractions, and keep things moving. Serve as the primary point of contact for the Partner, coordinating communications with colleagues, senior executives, Limited Partners, investor relations contacts, investment bankers, and other deal sources. Handle sensitive information with professionalism and discretion. Manage complex calendars, scheduling meetings, coordinating calls, and handling logistics for board meetings, investor meetings, and industry events. Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries leveraging Egencia, our travel platform. Handle expense reporting and reimbursements, using Ramp to process and track expenditures. Support the Partner with personal needs as they arise, such as coordinating appointments and the occasional errand. Support office operations by screening calls and emails, assisting with employee onboarding and recruiting, coordinating vendors, meals, and catering, handling building maintenance requests, and managing office and kitchen supplies. Our EAs work collaboratively to ensure the office runs smoothly. Work closely with the Executive Assistant team to organize and execute firm-wide events such as offsite planning sessions, quarterly outings, Limited Partner Advisory Board meetings, and the Annual General Meeting. Assist in managing Brentwood's external communication channels, including our website, LinkedIn, Instagram, and email marketing. Identify ways to improve efficiency and streamline processes, including leveraging technology, automation, and AI-enabled tools to reduce manual work and enhance team productivity. Support team initiatives and act as a resource for all colleagues.