Administrative Specialist - Wastewater

Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within the Utilities Division of Public Works.

Qualifications: Education and/or Experience: Three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs: City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice. Knowledge, Skill and Abilities: Knowledge of public relations/customer service principles, practices, and techniques. Knowledge of a variety of computer software for word processing, databases, financial systems, and spreadsheet applications, including Microsoft Office products for Windows and Adobe PDF.Knowledge of modern office methods, practices, procedures, and proper phone etiquette. Knowledge of principles and techniques of record keeping and filing. Knowledge of accounting and/or business practices and methods. Knowledge of the City's governmental organization, policies, and procedures. Knowledge of rules and regulations related to assigned functions. Skill in using a variety of computer software for assigned department, such as word processing, database, spreadsheet, and meeting applications, preferably Microsoft Office products for windows: Word, Excel, Power Point, Access, Outlook, and Lucity. Skill in using a variety of office equipment including computers, phones, 10-key and/or calculators, printers, copiers, scanners, etc. Skill in typing, word-processing; preparing and maintaining accurate records, reports, and files; Skill in organizing. Skill in communicating, both verbally and in writing. Skill in applying math to assigned functions. Skill in utilizing public relations techniques in responding to inquiries and complaints. Skill in preparing presentation materials. Skill in handling and prioritizing multiple projects. Ability to maintain confidentiality of records and information. Ability to type at least 50 words per minute (wpm).Ability to establish and maintain effective working relationships with City residents, department heads, employees, elected officials, business and professional groups, and the general public. Ability to understand and follow oral and written directions. Ability to operate personal computers and operate two-way radios. Ability to respond to public/employee inquiries, complaints, and emergencies in a professional and pleasant manner. Ability to format and make computations and tabulations with speed and accuracy.

Physical Demands And Working Conditions: Work is performed in a normal, but fast-paced, City office environment. Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement. Clearly, concisely, and effectively communicates both in person and over the telephone. Possesses physical and visual abilities sufficient to effectively and safely perform required duties. Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening, Motor vehicle records check, Extensive background screening by Prescott Police Department.