Administrative Assistant

Posted today

pinnacle partnersIndianapolis (IN)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Senior

Apply

About the role

About the Role: Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.

Key Responsibilities:

Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
Process UPS mailings, labels, postage, and other mailing requests
Provide back-up support for daily incoming and outgoing mail
Assist with assembling the board agenda five times per year
Coordinate copier repairs and maintenance
Assist with conference room reservations and setup details
Perform other basic office and clerical duties

Requirements:

2+ years of professional work experience
Strong attention to detail and accuracy
Proven ability to collaborate and work well within a team
Strong communication skills
Experience with Microsoft 365, particularly Outlook and Word
Comfortable providing rotating receptionist coverage
Ability to handle confidential information with discretion
Professional, dependable, and committed to producing accurate work
Ability to manage periods of higher-volume filing while maintaining accuracy

Preferred: Previous administrative, clerical, or office support experience

Stable work history and demonstrated job tenure

Benefits Overview:

Health insurance
Two retirement plans14 holidays
Vacation time
Floating holidays
Family illness time
Short-term disability
Long-term disability

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.