Executive Assistant - Office-Based Remote within Twin Cities Metro 2379742 | Eden Prairie, Minnesota | Remote
$20.00 - $36.00 per hour
ApplyExecutive Assistant - Office-Based Remote within Twin Cities Metro 2379742 | Eden Prairie, Minnesota | Remote
Posted today
SENIORITY
Senior
SALARY
$20.00 - $36.00 per hour
About the role
- Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
- Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
- Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
- Create, prepare, and distribute all meeting materials
- Maintain charitable/community relations and promotional items budget and sponsorships
- Ensure all resources and technology are set up and working for all meetings
- Make travel arrangements for leadership
- Help plan and coordinate Broker meetings and external events as needed
- Organize logistics of large or offsite events, using internal resources as needed
- Compile and integrate information needed to complete reports and documents
- Prepare or format office documentation needed for various audiences
- Post relevant documentation onto relevant systems and communication boards
- Maintain and distribute broker email and address mailing lists as needed
- Utilize Microsoft 365 software and other applications
- Monitor and oversee internal office communications
- This position may occasionally assist in onboarding new employees depending upon the role of the hire
- Maintain and keep updated office and distribution lists
- Consult and communicate with internal and external customers to identify and provide resources
- Research and provide needed information to respond to requests in a timely manner
- May occasionally assist with reviewing and approving timecards, employee reviews and feedback
- High school education or equivalent experience 2+ years of administrative support to leadership in a corporate settingExperience working in a fast-paced, matrix organization
- Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
- Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
- Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPointHigh degree of personal integrity and solid interpersonal skills
- Proven exceptional attention to detail
- Proven ability to provide high quality, consistent services to the various leaders within the department
- Experience working within a healthcare settingExperience working for a Fortune 500 company
- Experience with booking business travel following company guidelines and recommendations
- Experience with AMEX Travel
- Experience with Concur
- Experience with Smartsheet
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
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