Government Contracts Accountant

Company Description: Omega Air Inc. has been a leader in contracted in-flight refueling services since 2000, delivering more fuel than any other carrier worldwide. The company provides a range of specialized refueling solutions to the U.S. Armed Forces and allied nations, supporting critical missions across the globe. Omega Air Inc. operates in a highly regulated, safety-focused environment, offering team members the opportunity to contribute to national defense and international partnerships. Applicants can expect to join a mission-driven organization that values precision, reliability, and operational excellence.

Position Summary: We are seeking a detail-oriented and proactive Accounts Receivable Accountant to manage customer invoicing, collections, payment tracking, and account administration. This role is responsible for ensuring accurate and timely invoicing, maintaining customer billing records, monitoring outstanding receivables, and supporting cash flow through effective collections and payment follow-up. The ideal candidate will have experience with customer billing, government contract invoicing, account reconciliations, and customer relationship management in a fast-paced environment.

Key Responsibilities: Prepare and submit customer invoices accurately and timely. Generate and post weekly flight-minute invoices for U.S. Government customers. Maintain invoicing and payment tracking spreadsheets and provide weekly billing summaries to senior leadership. Coordinate customer billing approvals and submit invoices through customer billing portals. Monitor customer payments, update receivable records, and follow up on outstanding balances. Research and resolve billing discrepancies, payment delays, and disputed invoices. Serve as a primary point of contact for customer invoicing inquiries and collections activities. Establish and maintain customer accounts, billing profiles, and payment procedures. Process specialized billings including flight operations, mechanic travel, lease-related charges, simulator expenses, engine and parts sales, and quarterly customer invoices. Track and evaluate aging receivables and assist with bad debt analysis. Record accounts receivable transactions and support month-end close activities. Prepare account reconciliations, journal entries, and supporting documentation. Maintain organized billing records and support audit requests. Partner with Operations, Program Management, and Finance to ensure billing accuracy and timely collections. Identify opportunities to improve invoicing, reporting, and collections processes.

Qualifications: Minimum of 3 years of accounts receivable, billing, or accounting experience. Strong understanding of customer invoicing, collections, and account reconciliations. Advanced Microsoft Excel skills and experience maintaining detailed billing schedules. Strong organizational, analytical, and problem-solving skills. Excellent communication and customer service abilities. Ability to manage multiple priorities and deadlines with a high level of accuracy.

Preferred Qualifications: Experience with government contract or military customer invoicing. Familiarity with WAWF (Wide Area Workflow).Experience in aerospace, aviation, maintenance, or government contracting environments. Experience with QuickBooks and related accounting systems.

Ideal Candidate: A highly organized accounting professional who can independently manage customer invoicing, collections, payment tracking, and account administration while maintaining strong customer relationships and ensuring accurate financial records. This individual will play a critical role in supporting revenue recognition, cash flow, and the overall financial performance of the organization.

Benefits: Competitive benefits package including medical, dental, vision, paid time off, and retirement benefits.

Equal Employment Opportunity: Omega is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.