HOA Portfolio Property Manager (Part-time) (HOA Experience Required)

Posted 2 days ago

tpg managementSpringfield (NJ)

Property, Real Estate, and Community Association Managers Residential Property Managers

SENIORITY

Senior

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About the role

PART-TIME, 10-20 HOURS PER-WEEKTPG Management is a growing New Jersey–based property management company seeking a part-time HOA Portfolio Manager to oversee and manage a portfolio of homeowners associations. This role owns HOA operations end-to-end, serving as the primary point of contact for Boards and residents while ensuring compliance, financial accuracy, and smooth day-to-day association management. The HOA Portfolio Manager is responsible for board relations, vendor and contract oversight, invoicing and bill pay coordination, dues collections, site inspection review, state compliance, and general property operations while working closely with internal accounting and leadership.

Key Responsibilities:

Act as the main point of contact for HOA Boards and residents
Manage Board communications, approvals, meeting coordination, and follow-ups
Ensure state and local HOA compliance across the portfolio
Assist with annual budgets, financial planning, and reserve-related items
Review, track, and submit invoices to accounting for payment
Monitor invoice status and follow up on outstanding or disputed charges
Oversee vendor and commercial contracts (landscaping, snow, maintenance, etc.)Monitor and support HOA dues collections and delinquencies
Review monthly site inspection reports and escalate issues as needed
Coordinate with internal teams to ensure timely execution and resolution

Qualifications:

Direct HOA / Condominium Association management experience required Strong understanding of HOA governance, board dynamics, budgets, and compliance
Experience coordinating invoices, approvals, and accounting workflows
Excellent written and verbal communication skills
Highly organized, detail-oriented, and able to work independently
Comfortable managing multiple associations in a remote environment

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