Executive Assistant - Banking

Posted yesterday

open systems technologiesNew York (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Commercial Banking

SENIORITY

Senior

Apply

About the role

NYC - 3 days onsite/week 12 months*Tenure is a huge factor for this team*Must have supported the same or equal seniority level*Banking/financial institution and large org experience needed*Resource will be directly reporting 3rd down from CEO*Will be supporting event functions that include CEO, the Board of Directors and Executive Management (Direct reports to the CEO) Senior Executive Assistant The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
Handles incoming calls; responds to inquiries
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
May prepare and review materials and correspondence for meetings
Maintains and update files/records, produces reports and various correspondence
Handles sensitive materials; maintain appropriate levels of confidentiality
Performs other duties and functions as assigned
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding the client, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

Previous office administration experience preferably within a large and complex financial services or similar organization
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office

Education:

Bachelor's/University degree or equivalent experience

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.