Office Services Assistant

Type: Direct Hire

Location: Los Angeles, CAClassification: Non-Exempt

Organization: Well-Establishedand Reputable Law Firm

Hours: M-F 8:30 am - 5 pm OR 9:30 am - 6 pm (fully on site)

Compensation & Benefits: Base salary up to $50K plus paid overtime, Bonus eligible, Medical, Dental and Vision benefits, vacation and sick/personal days, paid holidays, transit program, 401K, and more!

Summary: A well-established lawfirm is seeking a reliable and service-oriented Office Services Assistant to support day-to-day administrative and facilities functions. This position is based in the Los Angeles office and plays a key role in maintaining smooth office operations, supporting staff needs, and ensuring the consistent delivery of high-quality internal services.

RESPONSIBILITIES: Handle document-related services including copying, scanning, printing, binding, and document assembly. Manage mailroom tasks such as sorting, distributing, and preparing incoming and outgoing mail, courier deliveries, and interoffice pouches. Maintain supply and cleanliness of common areas including pantries and conference rooms, supporting meeting setup and cleanup as needed. Operate and troubleshoot a variety of office equipment, including copiers, mail machines, scanners, binding machines, and phone systems. Coordinate shipping logistics and update internal records for tracking purposes. Provide light administrative support such as preparing forms, memos, letters, and assisting with filing or data entry. Support hospitality needs for meetings or visiting professionals, including preparing refreshments and conference setups. Assist with maintaining cleanliness in high-traffic or high-touch areas, contributing to overall office upkeep. Offer general assistance over the phone and in person to staff and visitors. Serve as a backup for reception, records, and other service functions as needed.

QUALIFICATIONS Education & Experience: High school diploma or equivalent required. At least one year of prior experience in a professional office setting, ideally within legal or corporate services.

Skills: Strong communication and interpersonal skills, with a client-service mindset. Ability to multitask in a fast-paced environment while maintaining attention to detail. Familiarity with Microsoft Office applications and office equipment operation. Professional demeanor and dependability, with a consistent and punctual work schedule. Capable of lifting and moving light to moderately heavy materials as part of office setup. Willingness to work occasional overtime, including evenings or weekends, if needed. Typing speed of at least 40 wpm preferred.