Trust Operations Associate - Coral Gables Trust Company

About Coral Gables Trust Company Coral Gables Trust Company is based in South Florida, specializing in Trust & Estate Administration, Wealth Management, and Financial Planning services. We are located in Coral Gables, Fort Lauderdale, Boca Raton, and Palm Beach. Our services include Trust & Estate Services, Investment Management, Directed Trusts, Special Needs Trust, Financial Planning, Escrow Services, Cash Management, and Estate Settlement Services. Primary Responsibilities of Trust Operations Associate The Trust Operations Associate supports the day-to-day administrative and operational functions of the trust department at Coral Gables Trust Company. This entry-level role is responsible for processing trust account transactions, maintaining accurate recordkeeping, and delivering exceptional service to clients, team members, and advisors. The Associate works under direct supervision and serves as a key contributor to the accuracy and efficiency of trust administration operations. Process routine trust account transactions including distributions, contributions, wire transfers, and bill payments in accordance with established procedures and applicable trust documents. Maintain and update trust account records in the trust accounting system, ensuring data integrity and completeness across all accounts. Prepare account statements, transaction confirmations, and reporting packages for internal stakeholders on a scheduled and ad hoc basis. Assist with the opening and closing of trust accounts, including the collection and verification of required documentation (e.g., trust agreements, tax identification forms, beneficial ownership certifications). Coordinate with internal and financial institutions to facilitate asset transfers, security settlements, and account re-registrations. Support the annual account review process by gathering account information, organizing documentation, and preparing review packages for trust officers. Ensure compliance with internal policies, regulatory requirements, and Bank Secrecy Act/Anti-Money Laundering (BSA/AML) protocols in all account activities. Assist with tax preparation support, including the compilation of Schedule K-1 packages, 1099s, and other fiduciary tax documents in coordination with the tax team coordinating tax payment. Perform general administrative duties including document scanning, filing, correspondence preparation, and meeting coordination.