Facilities Manager in Roxbury

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Prepare weekly building reports for theChief Executiveand/or Chief Financial Officer. Provide ongoing supervision to contractors/vendors workinginthe department/building. Manage the day-to-day operationsof the building. Participateinthe developmentofthe annual facilitiesbudget. Attend internal meetings as required. Review, track, and approve work orders and invoices to complywith company standards, policies, budgets, andguidelines. Ensure results are delivered ontime and within budgetconstraints. Assess current conditionof electrical, air conditioning, plumbing, and otheressential facilitiesand equipment; and maintain accurate records. Participateindeveloping policiesandproceduresthat affectthe use of thefacilities. Inspect and developasystemforcleaning, repairing, and maintainingfacilities. Maintain backupor alternative systems for common problemssuch aspowershortages. Ensure the safetyof the building from fire, flood, andotherhazards. Monitor, review, and update all buildingcertificateswiththestate andCityofBoston, aswellaspassingrequired inspections (Sanitation, Boston Fire Department, andElevatorinspections) Conduct and monitor building fire drillseveryquarter or as needed. Oversee the operation and maintenance of the fire and burglary systems, HVAC, BMS, plumbing, electrical, snow removal and landscaping services, pest control, water and coffee machines, building cleaning, trash, and recycling removal/pick up, window cleaning, roofing, and parking lot. Maintain vendor relationships and contracts. Maintain conference rooms' schedules; set up conference rooms for meetings and general displays, which may include catering. Comply and report energy/water consumption to city (BERDO) and state (DOER) agencies for compliance purposes, as well as contract and comply with regulatory 3rd party audits of such reports. Initiate an active campaign on safety measures in the building. Educate staff on the proper use and care of equipment and facilities. Perform environmental hazard management/planning and remediation. Develop and maintain a security plan for the building. Assists in managing external events in the Community Room Assist with planning and executing Agency events outside of the headquarters’ building (all staff meetings, centenarian events, etc.) Produce access badges and office keys. Perform other duties as assigned

QUALIFICATIONS: Good interpersonal skills. Willingness to assume responsibility and take the initiative. Ability to maintain confidentiality. Ability to work in a fast-paced and changing environment. Must be capable of working with a high degree of independence, using sound judgment to anticipate and resolve issues. Must be organized and detail-oriented, possess strong time management and priority setting skills, with the ability to handle diverse responsibilities. Exceptional customer service skills. Strong written, interpersonal, and presentation skills that convey a positive attitude and build relationships with clients and coworkers. Strong analytical skills and the ability to make decisions based on needs and budget concerns. Knowledge and experience with the use of hand tools. Valid driver's license and car required. EDUCATION, SKILLS, AND EXPERIENCE: Associate degree required CFM, BMS, trade, and technical experience. Minimum of seven (7) years of Facilities Management experience. Experience in building maintenance, MEP, as well as basic knowledge of carpentry Previous supervisory experience.

PHYSICAL REQUIREMENTS OF THE JOB: Heavy lifting and carrying (50-100 lbs.). The ability to stand continuously is essential, with occasionalwalkingand sitting. Good physical condition, strength, and agility to facilitate the handlingof bulkyorheavyitems. Work requires regularly pushing, pullingheavyobjects (50-100 lbs.), crouching, stooping, bending, standing, and handling. Ability to climb stairs. Local travel may be required.