Office Administrator

Benefits: Bonus based on performance Competitive salary Opportunity for advancement Training & development Benefits/Perks This position offers advancement opportunities. This is an hourly wage position. Base wage is $14-$18 per hour and is based on experience. Medical coverage will be provided as per company policy. Paid Vacation will be provided. One (1) week of vacation will be provided per annum and will increase based on years of service. The company offers six (6) paid holidays. Cellphone and mileage reimbursements are offered based on usage. Job Summary Plans, develops, and establishes systems and procedures for office/showroom related activities in accordance with directives established by the President or General Manager, by performing duties personally or through subordinates. Responsibilities The office manager is responsible for the efficiency and effectiveness of general office processes. This involves coordination among departments to ensure that service and quality objectives are fulfilled. He/she helps to manage the customer's experience with the company and its employees. Other duties may be assigned. A responsibility is an area you oversee and administrate. Often this includes delegating the task. The Office Manager, however, holds the accountability. This frequently involves setting up a system to see that the responsibility is fulfilled. Answers the phones and services customers accordingly or directs the call to the appropriate party. During the busy and steady season, this is a primary activity. Produces/finalizes production folders prior to submitting to the production department. Totals all completed production folders and processes as necessary. Refills or prints out forms as needed. Performs QAC (Quality Assurance Calls) calls on a timely basis and coordinates with the production department accordingly. Responsible for general office filing on an as-needed basis. Responsible for computer system back up system. Analyzes and organizes office operations and procedures, such as information management, in conjunction with production manger, sales manager, bookkeeper, owner and/or SOAP team. Responsible for maintaining CRM for tracking customer, supplier, subcontractor, and vendor activity. Prepares invoices and billing materials for bookkeeping administrator. Researches and develops resources/systems that create timely and efficient workflows. Establishes uniform correspondence procedures and style practices in conjunction with SOAP team. Procures office supplies within budget guidelines. Ensures that all office purchases utilize Signs for Success Purchase Order system. Ensures timely incoming and outgoing mail flow, especially if mailbox is off-site. Fulfills errands for office on an as-needed basis. Audits and communicates complaints with management/ownership. Recommends to SOAP team service improvements and other procedures to prevent future complaints of similar nature. Responsible for general office maintenance, making sure shipments get delegated out of front office. Responsible for delegating collection calls to appropriate project manager/estimator. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Possess High School Diploma or equivalent Possess valid Drivers License Minimum of three years experience in an office or customer service position Excellent communication skills in fluent English, including the ability to present and speak in public Ability to exercise integrity at the moment of choice Ability to think and reason strategically Comprehensive computer skills including software (Windows, Office, database experience), hardware, programs, and applications Proven experience in a supervisory capacity J-18808-Ljbffr