Senior Executive Assistant - Community Investing and Development

Senior Executive Assistant - Community Investing and DevelopmentThe Senior Executive Assistant will support the Head of Community Investing & Development (CID) and one additional Managing Director within CID. The CID team works to advance economic opportunity through impact investing, employee volunteerism, the philanthropy of the Citi Foundation and fulfillment of regulatory obligations including the Community Reinvestment Act in the U.S. This role is ideal for experienced executive assistants interested in learning about and contributing to a corporate social impact function.Responsibilities:Manage day-to-day calendar(s) and coordinate all aspects of scheduling, meetings, receptions and video conferences and calls for the Head of CID and members of the CID executive leadership teamAssist with creation/modification of presentations, spreadsheets, briefing materials and other documents, including those pertaining to regulatory obligationsCoordinate travel arrangement; prepare and distribute schedules, agendas and any briefing materials for travelPrepare, reconcile, and track corporate expense reports in alignment with Citi policyManage key correspondence and screen requests from internal colleagues, CID partners and external stakeholders to respond or redirect as appropriateSupport team management efforts, including scheduling function-wide meetings, submitting organization chart updates, and managing and updating distribution listsProvide on-site support for CID in the NYC office, including coordinating supplies, sending and distributing physical mail received to the office, and supporting CID leadership in their visits to the NYC officeTrain, coach or guide other administrative staff when required, and support in new-hire onboardingAssist in ad-hoc reports, project management and special projects as neededQualifications:Significant prior executive assistant experienceHighly proficient in Microsoft Office and able to quickly gain command of new systemsConsistently demonstrates clear and concise written and verbal communication skillsExcellent time management and prioritization skills with an ability to juggle competing demandsSelf-motivated and exceptionally detail-oriented with the capacity to work independently and as a self-starterDemonstrates sound judgement and appropriately assesses risk and adherence to all compliance standards to proactively escalate, manage and report risk as neededStrategic integration and leveraging of AI tools to enhance efficiency and effectiveness