Executive Assistant (Bilingual, Spanish or Portuguese)
Executive Assistant (Bilingual, Spanish or Portuguese)
Posted 3 days ago
SENIORITY
Senior
About the role
- Executive & Administrative Support (GM & CEO)
- Manage calendars, scheduling, and meeting logistics for both executives, proactively resolving conflicts
- Coordinate domestic and international travel arrangements (flights, lodging, itineraries, visas if needed) for both internal executive team, as well as visitors.
- Prepare, format, and proofread correspondence, reports, presentations, and internal communications
- Screen and route phone calls, emails, and visitor requests
- Take minutes and track action items for leadership meetings
- Process expense reports and reconcile receipts
- Handle confidential documents and information with discretion
- Assist with special projects assigned by the either Manager of North America or CEO (research, data compilation, vendor coordination)
- Manage vendor relationships and logistics specific to international visitor needs (lodging, transportation, translation services); order general office supplies as needed
- Bilingual & International Staff Support
- Serve as the primary point of contact for international staff and visitors, providing ongoing relationship support and continuity, not just one-time logistics
- Provide live interpretation during meetings, calls, or trainings involving non-English-speaking staff & visitors
- Serve as a communication liaison between U.S. leadership and international team members/HQTranslate marketing materials or other documents as needed
- Assist international visitors with logistics during U.S. visits (transportation, lodging, translation support)
- General Office & Cross-Functional Support
- Coordinate with finance, sales, and operations teams on administrative needs
- Maintain filing systems for international-related contracts, visa/travel documentation, and communications with global HQAssist with planning and coordinating events, shows, or customer visits
- Fluent/native-level proficiency in English, and fluent in Spanish or Portuguese, both written and spoken
- Prior experience supporting senior executives strongly preferred
- Strong organizational and multitasking skills; comfortable managing competing priorities across two executives
- Sound judgment and discretion with confidential and sensitive information
- Proficiency in Microsoft Office / Outlook
- Comfortable serving as a relationship point of contact, not just a task-taker, for visiting or relocating international staff
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
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