Office Manager (8962)

Position OverviewThe Office Manager reports to the President - AOC Fuels, and is responsible for overall front office activities, including the reception area, mail, office supply purchasing requests and office facilities. The incumbent will be responsible for supervision of office staff to ensure maximum productivity, while also assisting other Arnold Oil Company Fuels departments and perform the duties of other office employees, as a backup, upon their absence.The primary job functions include, but are not limited to:General office duties which include:Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Scanning various paperwork to be sent to the proper locations.Office supply management, purchasing and maintaining proper stock levelsUse of email to communicate with co-workers and outside entitiesFiling paperworkRecording daily time records accuratelyAssisting walk-in customers and directing them in the proper directionAssisting vendors with any questions or issues they may having.Assisting Employees with questions or issues they may be havingAssisting applicants and if needed, direct them to proper person or departmentUsing computer and being able to navigate efficiently: Microsoft Outlook®, Excel®, Word®, PDI, and TimeStarAccounts Payable: Enter invoices into PDI, reconcile statements and expense reportsAssist HR, Accounts Payable and Payroll as neededAssist with setting up New Hire Orientation for new employeesMaintains good working relationships with customers and vendors.Act as liaison between employees and upper managementOther tasks as assigned by managementThe skill requirements include, but are not limited to:Ability to work in a fast-paced environmentStrong organizational skills for alpha and numerical file maintenanceKeen attention to detailAbility to keep detailed recordsCourteous and polite manner with customersGood working knowledge of Accounting principlesAbility to operate standard office equipment, e.g. copy machines, fax machines, telephone, computer, etc.Ability to maintain in confidence all sensitive information gained through the performance of assigned duties and responsibilitiesAbility to adhere to Company policies and work requirementsEducation RequirementsHigh School Diploma#AOF123