Executive Personal Assistant

Posted 2 days ago

pocketbook agencyPhoenix (AZ)

Executive Secretaries and Executive Administrative Assistants Elementary and Secondary Schools

SENIORITY

Senior

SALARY

$150k

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About the role

JRN 2621A Private Individual is seeking an experienced Executive Assistant to provide dedicated, day-to-day support in a fast-paced environment. This is a traditional EA role with a strong emphasis on complex calendar management, scheduling, communication, follow-up, and ensuring the principal’s day runs seamlessly. This is a long-term opportunity for someone who is personable, polished, adaptable, and comfortable working closely with a small team.

Responsibilities:

Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations
Stay closely attuned to the principal’s movements and proactively anticipate scheduling needs and changes
Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details
Draft correspondence, memos, thank-you notes, and other communications on the principal’s behalf
Manage gifting, acknowledgments, donations, and other special requests
Assist with travel logistics and schedule adjustments
Maintain absolute confidentiality around sensitive personal, business, and organizational information
Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks

Ideal Candidate:

7+ years of experience as an EAExceptional calendar management and organizational skills
Highly discreet with sound judgment and a proven ability to handle sensitive information
Warm, engaging, and personable while maintaining a polished executive presence
Strong listener who takes direction and feedback well
Urgent and proactive mindset; knows when to move quickly without creating unnecessary noise
Solution-oriented and able to operate effectively in ambiguity

Compensation: $150k DOE + Full benefits

Location: Phoenix; Open to Relocation

Schedule: Onsite, M-F

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