Legal Billing & Operations Coordinator

Posted yesterday

livingstone law apcSan Diego (CA)

Legal Secretaries and Administrative Assistants Offices of Lawyers

SENIORITY

Mid

SALARY

$28–$36 per hour

Apply

About the role

Location: Mission Valley, CA

Schedule: Part-time to full-time, 20–40 hours per week

Work arrangement: Primarily in-office; eligible for 1–2 remote days per week after 90 days

Pay: $28–$36 per hour, depending on experience

We are an established San Diego law practice seeking a dependable, detail-oriented Legal Billing & Operations Coordinator to support our attorneys and clients. This role is a good fit for someone who enjoys keeping important processes organized and accurate, communicates professionally, and wants room to grow with the firm. You will work closely with the firm’s office manager, Owner, clients, and outside bookkeeper. This position focuses on HR coordination, billing, payments, collections, payroll support, and client-related financial administration.

Responsibilities:

Coordinate day-to-day HR administration, including employee records, onboarding, and related documentation
Support payroll preparation and processing
Maintain organized bookkeeping source documents and provide them to the firm’s bookkeeper
Assist with routine bookkeeping and account-related recordkeeping
Enter and reconcile client payments in the firm’s systems
Prepare and send client bills, track billing matters, and follow up on outstanding balances
Assist with client intake, including gathering information and coordinating next steps
Prepare and collect retainers, document receipts, and follow the firm’s procedures for handling client funds
Communicate courteously and professionally with clients about billing, payments, and account status
Maintain accurate, confidential records and help improve administrative workflows

Qualifications:

Experience in a law firm, professional-services office, billing, bookkeeping, payroll, HR administration, or a related role
Strong organization and attention to detail, especially when handling financial records
Comfortable using accounting, billing, payroll, and office software; able to learn new systems
Clear, professional communication skills and sound judgment with confidential information
Ability to manage recurring deadlines and follow established procedures
A proactive, dependable approach and interest in growing with the firm
A background check is required

Compensation and benefits: The hourly rate is $28–$36, depending on experience and qualifications. Full-time employees (30 hours) are offered health, dental, and vision insurance; a 401(k); two weeks of vacation; sick time; and eight paid holidays. Remote work of 1–2 days per week may be available after 90 days. To apply: Please submit your résumé and a brief note describing your relevant experience and preferred weekly schedule.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.