Office Assistant

Posted 2 days ago

snelling staffing servicesNew York (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

Apply

About the role

Office Assistant We are seeking a professional and dependable Office Assistant to manage front desk duties, support daily administrative functions, and assist with seasonal tasks. The ideal candidate is organized, proactive, and able to multitask in a fast-paced environment while maintaining a warm, professional demeanor.

Key Responsibilities:

Answer phones, greet visitors, manage mail and office supplies
Coordinate meetings, prepare materials, and support event logistics
Assist with document handling (scanning, filing, proofreading, data entry)
Manage couriers and general office communications
Support the Operations Manager and executive team as needed
Help process and track donations during busy periods

Qualifications:

2+ years of administrative experience (nonprofit experience is a plus)
Excellent written and verbal communication skills
Strong organizational, multitasking, and tech skills (Microsoft Office, Dropbox; Asana and Salesforce a plus)
Professional presence, positive attitude, and ability to work independently
Comfortable with front desk responsibilities in a business-casual office setting

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.