Finance Operations Manager
kennaBel Air (MD)
Finance Operations Manager
Posted 2 days ago
kennaBel Air (MD)
SENIORITY
Senior
About the role
About KennaKenna is a fast-growing company that delivers branded merchandise, product and fulfillment programs for some of the most recognized brands in retail, food service and tech.
About the Role:
We're looking for a Finance & Operations Manager to be the gatekeeper of Kenna's finances. You'll own client invoicing, accounts receivable, accounts payable, and expense approval and reconciliation in Oracle NetSuite, and you'll make sure nothing is invoiced, paid or reimbursed without the right approval, coding and documentation. This is a remote, internal role reporting directly to the CFO.What You'll DoInvoicing & Accounts Receivable
- Prepare and enter client invoices in NetSuite (20–30 per month and growing), including invoices submitted through customer billing portals such as SAP Ariba
- Route invoices through internal review before they are sent
- Apply customer payments and keep the A/R aging accurate
- Own collections follow-up and resolve short-pays, deductions and unapplied cash
- Set up new customers with payment terms, payment methods and required documentation
- Apply sales tax correctly on invoices and resolve sales tax issues in NetSuiteAccounts Payable & Vendor Payments
- Review, code and enter vendor bills in NetSuite (15–20 payments per month and growing)
- Confirm executive approval before payments are released; process ACH, wire, check and card payments
- Onboard vendors, including W-9s, verified banking details, payment terms and 1099 information
- Maintain clean vendor records and the internal vendor directoryExpense Approval & Reconciliation
- Review and approve employee expenses and company card charges against policy
- Make sure every transaction has a receipt, correct coding and support before it posts
- Reconcile company credit card and expense activity to statements each month
- Support month-end close with the CFO, including reconciliations, A/R and A/P aging review, and supporting schedulesControls & Gatekeeping
- Serve as the checkpoint for money in and out of the company, enforcing approval workflows and expense policy
- Verify any change to vendor or customer banking details to prevent payment fraud
- Administer banking and payment setup, credit card processing and payment links
- Coordinate the annual business insurance renewal and certificate of insurance (COI) requests
- Recommend process and control improvements as the business scalesWhat You Bring
- Extensive hands-on Oracle NetSuite experience (required): invoicing, A/R, A/P, payment application, customer and vendor records, reconciliations, saved searches and reporting
- 5+ years in accounting operations, A/R and A/P, or an assistant controller role
- Strong understanding of internal controls, approval workflows and expense policy, and the confidence to hold the line on them
- Experience with expense management and company card reconciliation
- High accuracy, strong follow-through and discretion with financial and banking information
- Bachelor's degree in accounting or finance preferredTools You'll UseOracle NetSuite, SAP Ariba, online banking platforms, expense and card management tools, credit card processing, Slack
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