Executive Assistant - Human Resources

Posted 3 days ago

landstar systemJacksonville (FL)

Human Resources Specialists Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Junior

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About the role

Landstar Job Opportunity Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location: Jacksonville, FL

Schedule: Monday Friday 8-5What work will you perform? Provides a broad range of administrative and analytical support to the Chief Human Resource Officer. Performs highly confidential and complex administrative duties. Proactively keeps executive apprised of important items and their impacts using strategic thinking and information analysis. Serves as a buffer and liaison for the executive, responding to requests from internal and external parties. The successful candidate must be a creative problem-solver with proficiency in creating presentations, analyzing reports, and prioritizing competing priorities.

Essential Responsibilities:

Responsible for the day-to-day operation of the executive's office
Screens/handles executive phone calls
Manage calendars and schedule appointments (for one or more executives)
Coordinate and arrange meetings, conferences, and presentations
Draft and edit correspondence, reports, presentations, and meeting minutes
Code and process invoices for payment via automated system
Conduct research and compile data for various projects
Prioritize and manage competing priorities
Coordinates travel arrangements and completes expense reports
Perform data entry and file management tasks
Prepare budget spreadsheets and invoicing
Develop PowerPoint presentations
Answer and screen phone calls, take messages, and respond to inquiries
Proofread documents for accuracy and completeness
Other duties as assigned

Required Minimum Experience and Education: Bachelor's degree or equivalent experience One year of experience supporting an executive

Preferred Experience and Education: One year experience supporting the HR function Knowledge, Skills, and Abilities:

Ability to maintain confidentiality
Proficient in all Office 365 applications including MS Teams
Excellent oral and written communication skills
Excellent interpersonal skills
Professional phone etiquette and demeanor
Excellent customer service skills
Expense Reporting
Ability in making, booking, and managing travel arrangements
Excellent time management skills

Familiarity with DocuSign** This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Why work at Landstar? Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team. Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more. If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you! Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate.

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