Registrar - SST Sonterra

Job Descriptions - Human Resources Department Position: Registrar Department/Campus: Campus Reports to: Operations Manager FLSA Status: Nonexempt Pay Grade: PG-1050 Job Type: Full Time Work Hours: Normal School hours Job Goal The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus. Position Qualifications High School Diploma or GED A minimum of 2 years clerical experience is preferred. Duties and Responsibilities Keep track of newly enrolled students until they are properly oriented (ensures checklist is complete) Keep track of withdrawing students and ensures all exit procedures are followed. Register new students and withdraw students into the database Enter data for new and previous students Input the new student information into the database Update demographic data in computer database Responsible for student withdrawals and documents the withdrawal reasons Work in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students Review newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs Respond to TRex requests and initiate TRex requests for newly enrolled students Respond to faxed record requests and initiate fax requests for newly enrolled students Call previous schools to request records for newly enrolled students. Enter paper applications into database Maintain student files and make sure they are complete Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments Keep soft copy of all files in student folders Maintain and respect confidentiality of student and school personnel information Check and review a variety of data for accuracy, completeness, and conformance to established standards and procedures Operate standard office equipment to include word-processing, data processing equipment, copiers, laminators, etc. Handle a variety of routine technical and administrative assignments Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities. Complies with and supports school and division regulations and policies Model non-discriminatory practices in all activities Perform related tasks as assigned by building administrator(s) in accordance with the school/policies and practices Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards Process and transmit requests for student information, including student transcripts for colleges and universities Prepare and distribute University Interscholastic League (UIL) eligibility lists Calculate grade point averages, class rank, and prepare honor rolls Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records Assist campus administration and counselors with the preparation of reports and student data information Coordinate ordering and distributing all graduate materials, including caps, gowns and diplomas Maintain confidentiality of information Perform other job-related duties as assigned Skills and Abilities Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district Ability to establish and maintain effective working relationships both internal and external to the district Ability to organize special programs for assigned campus Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone Ability to analyze data Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills Work Environment and Physical Requirements Light work: may require occasional light lifting The position is in an office setting and may involve prolonged work at a desk in one location Moderate travel is required #J-18808-Ljbffr