Contract Administrator Job at Robert Half in San Diego
robert halfSan Diego (CA)
Contract Administrator Job at Robert Half in San Diego
Posted today
robert halfSan Diego (CA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveResidential Property Managers
SENIORITY
Senior
About the role
Are you a contracts administrator well-versed in real estate? This sustainable energy company is seeking someone like you! This role is responsible for keeping contract records accurate, monitoring key dates and financial obligations, and coordinating with internal teams to ensure agreements are executed and maintained properly. The ideal contracts administrator candidate brings strong organizational skills, sound judgment, and a working knowledge of real estate and lease-related documentation. RHL placed a contracts administrator in this seat 4 years ago who is still there and thriving!
Responsibilities:
- Oversee payment schedules across a large portfolio of lease and land agreements, partnering with Accounts Payable to confirm approvals and ensure disbursements are completed on time.
- Coordinate the full execution process for contracts by routing documents for signature, filing completed originals in the contract management system, and communicating effective dates to stakeholders.
- Review escrow records and wire documentation for completeness and accuracy before submission or release.
- Maintain well-structured physical and digital contract files to support easy retrieval, audit readiness, and ongoing compliance.
- Prepare regular status updates and reporting on land agreements to help teams track commitments, progress, and upcoming actions.
- Track expiration and renewal deadlines and issue advance notifications to landowners or internal partners as needed.
- Process amendments, approvals, and related contract revisions, ensuring all executed changes are reflected accurately in agreement records.
- Work closely with cross-functional team members while also handling assigned responsibilities independently in a timely manner. Pay is commensurate with experience with the duties above. Resquirements:
- Bachelor’s degree, or an equivalent combination of education and relevant experience.
- At least 2 years of experience in contract administration, lease administration, or a comparable support function.
- Hands-on experience using property or contract management software.
- Ability to commute to La Jolla 5x/week to start, then 3x/week after training (near UTC). Ready to apply? Send your resume to Melanie. Kent[at]roberthalf[dotcom] with " La Jolla Contracts Administrator " as the subject line. I look forward to hearing from you!#SoCalRHL
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