Research Administrator III/IV - Solid Tumor

Research Administrator III/IVThe Research Administrator III/IV (RA) will support a team of faculty and personnel in the Clinical Research Division by providing support in grants and translational research, financial management, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, professional society, internal pilot, subawards, and institutional support and includes regulated activities.The position will work under the direction of the Program Operations Director and will act independently in performing daily responsibilities, partnering with program faculty and interfacing with other departments as needed to provide research administration.This role should plan to work in a hybrid fashion; spending at least three days per week on the South Lake Union campus.In order to be considered for this role, please include a cover letter upon application that describes your interest in the position and any relevant experience.ResponsibilitiesAdministrative SupportComplete or delegate key administrative tasks such as editing CV and NIH Biosketch (including tracking faculty funding sources, publications), assisting with preparation of Academic Review & Promotion portfolio materialsPerform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluationsAssist with requesting and setting up functional access (i.e. affiliation status), CDAs or MTAs for external collaboratorsManage monthly time and effort reporting for the group of faculty you supportManage and track conflict of interest prior approvals, annual reporting, and conflict management plansFor non-clinical trials (e.g. external collaborations or advisory activities), assist with tracking of CDAs, MTAs and DTAs through UW or FH complianceAssist with manuscript preparation for submissionCoach and develop lower-level staffParticipate in IACUC, and MUA/DUA applications and renewals, as appropriateFunding Source AdministrationWork closely with assigned faculty to provide overall Research Administration support, based upon the faculty's area of research interest and goals. Note: For faculty within disease programs whose clinical trial portfolios are managed, or will be managed, by the Clinical Research Support (CRS) team, this work will be performed in collaboration with CRS as per below.Lead and provide strategic guidance on applicable grant and award submissions by conducting tasks such as:Creation and communication of timelines to appropriate stakeholdersCompletion of all technical/non-scientific steps and assigned technical or scientific portions of submissionsWork with faculty to develop strategies for responses/requestsReview budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve issues with appropriate stakeholdersPrepare annual progress reports, oversee activation, management, and oversightFor teams managed by CRS, these tasks will be restricted to projects not supported by CRS (e.g. non-clinical trial foundation and government grants/awards)Monitor assigned project budgets within the Division, ensuring that all financial allocations and expenditures are in accordance with project guidelines & regulations as well as institutional policies. Manage non-sponsored budgets, such as discretionary accounts and gift fundsPrepare monthly budget summaries and reports for PIs that include, as applicable, faculty member's discretionary and gift accounts, startup funds, donor funds, and Division-managed research funds. Report and project faculty salary support from applicable sponsored research projects that are managed within the Division and external to the Division, ensuring alignment with budgeted salary and effort.Fiscal SupportBuild and oversee budget and projections for finances of the faculty in assigned portfolioBuild and oversee annual time and effort planning and reconciliation for faculty and where appropriate, Division research and support staff in assigned portfolioServe as purchasing liaison placing and approving orders for supplies and equipment. Create and maintain standing orders for a variety of vendorsPerform ProCard reconciliation, approval and expense reimbursementsSubmit work orders for equipment repairs; procure and schedule outside maintenance when needed.Team ParticipationThis position is expected to be a team player; participating in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission, is expected of individuals who work in the Fred Hutch Clinical Research Division.QualificationsMINIMUM QUALIFICATIONS:Research Administrator IIIA Bachelor's Degree or 3 years relevant experience.Minimum of one year experience managing federal and/or non-federal sponsored research.Advanced proficiency with Microsoft Office/AdobeWorking knowledge of Excel formulas and functions such as creating formulas and working with Pivot TablesAbility to edit SharePoint sites or basic web pagesKnowledge/prior experience with Enterprise Software SystemsAbility to source data from systems and generate customized reportsEfficiently planning, organizing, and prioritizing your work as well as that of othersAbility to tailor communications to specific audiencesAbility to navigate complex internal systems and departmentsBasic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)Basic knowledge of accounting terminologyKnowledge of relevant regulatory guidelines such as IRB, IACUC, MUAPrior experience or exposure to grant writing/applicationsResearch Administrator IVA Bachelor's Degree or 4 years relevant experience.Minimum of three years experience managing federal and/or non-federal sponsored research.Experience creating and executing strategic plansThe ability to delegate tasks to appropriate resourcesMulti-project grant experience with a wide variety of funding sourcesThe ability to analyze and interpret regulations, determine impact, and manage changePREFERRED QUALIFICATIONS:Research Administrator IIIFour years of relevant experiencePrior supervisory or project management experienceCertified Research AdministratorPrior administrative experience in a research or academic setting.Proficient in fiscal and budgetary management.Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research.Strong organizational and problem-solving skills and the ability to manage competing priorities.Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels.Ability to exercise sound judgement and make appropriate decisions.Proactive, can anticipate needs, and set and meet deadlines.Capable of working autonomously to complete assigned tasks with minimal supervision/direction.Research Administrator IVAll preferred qualifications from the Research Administrator III, plus:Five years of relevant experience, three years as a research administrator, preferably with principal investigators/academicsPrior supervisory or project management experienceResearch Administrator III: The annual base salary range for this position is from $84,490 to $126,714, and pay offered will be based on experience and qualifications.Research Administrator IV: The annual base salary range for this position is from $93,163 to $139,714, and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health