Administrative Assistant

Posted today

procession systemsReston (VA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

Apply

About the role

Overview: Procession Systems is seeking a detail oriented and organized Administrative Assistant to support our recruiting and management teams. You will be responsible for coordinating candidate interviews, scheduling internal meetings, maintaining data records and providing general administrative support to ensure smooth day to day office operations.

About Us: Procession Systems is a growing staffing firm that provides uniquely effective human capital, staff augmentation, and recruiting solutions to our clients. Founded in 2016, our mission is to revolutionize the recruiting industry by dramatically increasing candidate flow and hires for our clients while driving down cost. We work primarily within the Federal IT market, support over 25 GovCon partners and oversee positions with high clearance levels. We operate as a “one stop shop” for candidates, connecting them with multiple opportunities through one, single recruiter. We have a collaborative, feedback driven culture where you can make an immediate impact and help shape the future of Procession Systems from day one.

Responsibilities:

Coordinate and schedule candidate interviews with hiring managers and clients
Work closely with senior leadership and clients to arrange meetings and manage calendars
Collaborate with analysts to gather data and maintain spreadsheets and reports
Enter, update and verify information in company databases and tracking systems
Assist with general office administration, including organization, document management and correspondence

Qualifications:

2-3 + years of experience in office administration, administrative support or a related field
At least 1+ years of calendar management supporting multiple clients, executives, or managers
Experience setting up video conference and Meets/Teams technology for meeting user
Professional demeanor and strong customer service experience
Ability to work independently and maintain attention to detail in a high volume environment
At least 2 years of experience in Microsoft Office Suite and Google Workspace
Excellent verbal and written communication abilities
Strong organizational skills
Experience planning ahead and managing time effectively
Ability to lift, carry and move items, equipment or boxes up to 25lbs

Compensation: Competitive base salary (commensurate with experience)

Full benefits package, including medical (Anthem) and vision (Delta) fully paid by employer for self and family, dental (Delta), 401k (Paychex Flex), generous PTO package, and more

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.