Full Time Client Service Coordinator

We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise. No matter the role you're in, we all share one purpose: to help people thrive through places and spaces. Savills is looking for a Client Services Coordinator in Rutherford, NJ to join our team. You will serve as an integrator for a team of high-producing real estate advisors, ensuring timely execution, process orientation, and taking ownership of producing high-quality deliverables as well as recommending and implementing process improvements. You will utilize administrative and technical skills to provide support to the assigned brokerage team; to help them excel and grow. You will coordinate with the internal Savills expert verticals (research, GIS, industrial services, global occupier services, etc.) Coordinate with the internal Savills expert verticals (research, GIS, industrial services, global occupier services, creative services, etc.) Support brokers with tasks such as preparation and production of various reports and pitch presentations, market surveys, tour books, etc. Maintain live project tracking and activity dashboards Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries. Update and maintain various information databases, CRM, and tracking indices. Manage marketing email communications to clients and prospects – including curating lists within CRM and marketing automation applications. Help with office accounting, including inputting billings, preparing commission invoices, reconcile cash receipts, send out reminder invoices, follow up on past due invoices, process co-broker payments and submit expense reports. Perform all activities related to the accounts payable function including reviewing, coding, and processing payments. Perform account receivable functions including invoicing, deposits, collections, and revenue recognition. Complete ad hoc and special projects as directed by the Director of Operations or brokerage team. Strong computer proficiency, including utilizing AI, crafting AI prompts, and leveraging AI to increase overall efficiency and scalability. Specific software programs used in the performance of this role include: Microsoft Office Suite Adobe Acrobat Salesforce Smartsheet Consistently demonstrate a high level of performance and professionalism. Self-starter and strong time management skills. Ability to adapt to company specific software. Creative, curious, and possessing a sense of humor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.