Executive Assistant

Posted today

softbank investment advisersMountain View (CA)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Senior

SALARY

$84,000 - $140,000 per year

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About the role

Executive Assistant Aurora is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. Aurora's mission is to deliver the benefits of self-driving technology safely, quickly, and broadly. The Aurora Driver will create a new era in mobility and logistics, one that will bring a safer, more efficient, and more accessible future to everyone. At Aurora, you will tackle massively complex problems alongside other passionate, intelligent individuals, growing as an expert while expanding your knowledge. Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We're searching for an Executive Assistant.

In this role, you will:

Manage leaders' dynamic and complex calendars
Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
Prioritize leaders' time for internal and external commitments using sound judgment
Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
Gather agenda topics for internal meetings
Assist with preparation of presentation decks and internal documentation and communications
Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items
Take appropriate follow-up actions as necessary with little guidance
Manage and submit leaders' expense reports
Review and approve leaders' teams' expense reports, ensuring submissions are aligned with company's expense policy
Plan and coordinate leaders' team offsites and onsites
Greet and situate visitors with a friendly and professional demeanor
Assist with new hire onboarding of leaders' direct reports
Act as strategic partner, facilitator, and liaison for leaders and their teams
Become a knowledgeable information resource for leaders, their teams, and the company at large
Uphold strict level of confidentiality while promoting an atmosphere of transparency
Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams' priorities and projects
Drive continual process improvement, including introducing new processes when appropriate
Lead and/or support special projects for leaders and Administration (EA) Team
Support cultural initiatives, promote team building and morale, and exemplify company values

Required Qualifications:

Excellent calendar management skills, including the coordination of complex meetings
Great verbal and written communication skills
Exceptional attention to detail
Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
Creative problem solver and self-starter
Able to work collaboratively and calmly, especially in stressful circumstances
Able to adapt to competing demands in a dynamic business environment
Exceptional judgment and active foresight
Good decorum, discretion, and presence in dealing with internal teams and external partners
Highly resourceful team-player with the ability to also be extremely effective independently
Ability to achieve high performance goals and meet deadlines in a fast paced environment
Project coordination experience
Flexibility to perform job duties outside of normal business hours as necessary
Ability to handle confidential information with discretion
Occasional travel required

The base salary range for this position is $84,000 - $140,000 per year. Aurora's pay ranges are determined by role, level, and location. Within the range, the successful candidate's starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits. Working at Aurora At Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together all without any jerks. We believe in-person work increases collaboration, empathy and our ability to lead effectively. As a result, we operate in a hybrid work environment where Aurorans are in office at least 3 days per week. Our Careers page provides insight into what it is like to work at Aurora, and you can find all the latest updates in our Newsroom. Our commitment to safety At the core of everything we do is our commitment to safety. Building best-in-class self-driving technology will take time, and we believe that each employee at Aurora has a role in contributing to safety, every step of the way. Aurora expects commitment to our safety policies from every employee, and seeks candidates who take an active responsibility, can contribute to building an atmosphere of trust, and invest in the organization's long-term success by prioritizing working safely, no matter what. Our commitment to inclusion Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at careersiteaccommodations@aurora.tech.For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora's California Employment Privacy Policy.

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