Administrative Specialist

Posted 3 days ago

carlson softwareMaysville (KY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

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About the role

The Administrative Specialist supports multiple company divisions by performing general office duties, managing incoming calls, assisting with customer registration, and contributing to inventory, accounting, and anti-piracy projects.

Key Responsibilities: Clerical & Office Support: Manage daily correspondence, perform data entry, maintain accurate records, and operate a multi-line phone system. Business Operations: Maintain schedules, coordinate inventory transfers and logistics, and compile operational reports. Research & Analysis: Gather data, draft summaries, and manage internal tracking systems to support business decisions. Customer Service: Assist customers via phone or email with the registration process, provide reception support, and handle inquiries professionally. Special Projects: Assist with accounting tasks, inventory management, anti-piracy initiatives, and other duties as needed.

Qualifications & Skills: Software Proficiency: Experience with Microsoft Excel, Microsoft Word, and Google Workspace. ERP Experience: Familiarity with Sage or similar Enterprise Resource Planning (ERP) software preferred. Communication: Excellent written, verbal, and interpersonal communication skills.

Organization: Strong organizational skills with the ability to prioritize tasks effectively. Collaboration: Ability to work efficiently both independently and within a team environment. Adaptability: Versatility, flexibility, and strong analytical problem-solving skills.

Requirements: High school diploma or equivalent required; associate degree preferred. Strong computer skills. Excellent verbal communication and professional phone etiquette. Strong attention to detail.

Job Type: Full-time, Permanent

Benefits:

Dental insuranceHealth insuranceHealth savings account
Paid time off
Vision insurance

Schedule: Monday to Friday

Work Location: Maysville, KY

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