Executive Assistant

Posted 2 days ago

south florida autism charter schoolHialeah (FL)

Executive Secretaries and Executive Administrative Assistants Child and Youth Services

SENIORITY

Senior

SALARY

$50,000 - $60,000 yearly

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About the role

Dr. Tamara Moodie, Founder & CEO of South Florida Autism Charter School, is seeking a highly skilled, mission-aligned Executive Assistant to support the leadership and operations of multiple nonprofit, educational, and personal business entities. This role requires exceptional discretion, organization, initiative, and the ability to manage across four interconnected organizations plus personal professional responsibilities. This position is ideal for someone who thrives in fast-paced environments, can anticipate needs before they arise, and understands how to support a visionary leader. A full benefit package and vacation/paid time off are included.

Responsibilities: Executive & Administrative Support Manage complex calendars across multiple entities (school, nonprofit, personal, travel, medical, board, and events) Serve as primary gatekeeper for meetings, calls, and priorities Draft, edit, and manage professional correspondence and internal communications Prepare agendas, meeting notes, follow-ups, and action trackers Handle confidential and sensitive information with absolute discretion Multi-Entity Operations Management Coordinate across leadership teams, board members, vendors, and community partners Track deadlines, contracts, renewals, compliance items, and deliverables for each entity Assist with grant timelines, events, trainings, and board-related logistics Maintain organized digital filing systems across entities Personal & Professional Integration Support Dr. Moodie's personal calendar, travel coordination, and select personal administrative needs Assist with brand management, speaking engagements, publications, and special projects Help streamline workflows to reduce overload and improve sustainability Strategic Support Anticipate needs and proactively solve problems Help prioritize initiatives aligned with long-term vision Act as a trusted thought partner and organizational anchor Qualifications: Bachelor's degree, preferably in Business Administration, Public Administration, Marketing, or a related field Bilingual, fluent in English and Spanish 5+ years supporting a senior executive, founder, or CEO Experience supporting multiple organizations or complex portfolios Highly organized, detail-oriented, and proactive Excellent written and verbal communication skills Comfortable handling confidential and high-level matters Calm under pressure, flexible, and solutions-focused Passion for education, autism advocacy, nonprofit work, or mission-driven leadership is a strong plus Compensation: $50,000 - $60,000 yearly

Executive & Administrative Support
Manage complex calendars across multiple entities (school, nonprofit, personal, travel, medical, board, and events)
Serve as primary gatekeeper for meetings, calls, and priorities
Draft, edit, and manage professional correspondence and internal communications
Prepare agendas, meeting notes, follow-ups, and action trackers
Handle confidential and sensitive information with absolute discretionMulti-Entity Operations Management
Coordinate across leadership teams, board members, vendors, and community partners
Track deadlines, contracts, renewals, compliance items, and deliverables for each entity
Assist with grant timelines, events, trainings, and board-related logistics
Maintain organized digital filing systems across entitiesPersonal & Professional Integration
Support Dr. Moodie's personal calendar, travel coordination, and select personal administrative needs
Assist with brand management, speaking engagements, publications, and special projects
Help streamline workflows to reduce overload and improve sustainabilityStrategic Support
Anticipate needs and proactively solve problems
Help prioritize initiatives aligned with long-term vision
Act as a trusted thought partner and organizational anchor Compensation: $50,000-$60,000 per year

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