Payroll Coordinator
confidentialWinnetka (IL)
Payroll Coordinator
Posted 2 days ago
confidentialWinnetka (IL)
SENIORITY
Senior
About the role
Payroll Coordinator - Professional Services | Multi-State Payroll
Position Overview:
We are seeking a detail-oriented Payroll Coordinator to manage and support payroll processing for a professional services organization with a multi-state workforce. This individual will be responsible for ensuring accurate and timely payroll for both exempt and non-exempt employees while maintaining compliance with applicable federal, state, and local regulations.
Key Responsibilities:
- Process and administer payroll for exempt and non-exempt employees across multiple states, ensuring accuracy and adherence to established payroll schedules.
- Review and validate payroll data, including employee changes, new hires, terminations, salary adjustments, bonuses, commissions, overtime, and other earnings or deductions.
- Ensure compliance with applicable federal, state, and local payroll tax requirements, wage and hour laws, and state-specific regulations.
- Balancing recurring payroll deadlines with employee questions and evolving compliance requirements while maintaining a high level of accuracy, discretion, and professionalism
- Review timekeeping records and timesheets for non-exempt employees, ensuring accurate calculation of regular hours, overtime, and other applicable pay.
- Maintain accurate payroll records and employee information, including tax withholding elections, direct deposit details, and payroll deductions.
- Reconcile payroll reports and assist with payroll-related general ledger entries and account reconciliations in partnership with Accounting.
- Support payroll tax filings, quarterly and annual reporting, W-2 preparation, and year-end payroll activities.
- Respond to employee inquiries regarding paychecks, deductions, tax withholding, and payroll policies in a timely and professional manner.
- Coordinate payroll-related changes with Human Resources, including onboarding, terminations, leave of absence updates, and benefits deductions.
- Assist with payroll audits, internal controls, reporting, and documentation requests.
- Identify discrepancies and recommend improvements to payroll processes, reporting, and procedures.
- Maintain confidentiality of employee compensation and sensitive payroll information.
Qualifications:
2+ years of payroll processing or payroll administration experience.
Experience processing payroll for both exempt and non-exempt employees.
Prior experience supporting a multi-state payroll environment, including familiarity with state and local tax withholding requirements.
Working knowledge of federal and state wage and hour regulations, overtime calculations, payroll taxes, and payroll reporting requirements.
Proficiency with payroll systems and Microsoft Excel.
Strong attention to detail, organizational skills, and the ability to meet recurring deadlines.
Excellent communication and problem-solving skills, with the ability to handle confidential information appropriately.
Ability to research discrepancies, resolve issues independently, and collaborate across departments.
Preferred Qualifications:
Experience supporting payroll within a professional service, accounting, consulting, legal, or other client-service environment. Experience supporting payroll audits, year-end processing, and multi-jurisdiction payroll compliance.
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