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Are you a highly motivated Executive Assistant who possesses the ability and desire to support the operations of a quickly growing Artificial Intelligence products provider led by highly talented entrepreneurs?. Our client, a quickly growing Artificial Intelligence firm offering high quality AI products to one of the world’s quickest growing technology markets is looking to hire an experienced Executive Assistant to take ownership of office operations for their San Francisco location.. Responsibilities for the Executive Assistant will include overseeing office operations, workspace coordination, business supplies, and client engagements.. 3 plus years of experience in office management, operations, or executive support, ideally within a high-growth environment.. Proficiency in Google Workspace, Slack, and Microsoft Office Suite preferred.
The Customer Service Specialist is responsive, accurate, and helpful.. A positive company brand representative and exemplify the Michelli values of integrity, initiative, teamwork, quality, leadership, accountability Performs general clerical and administration activities to support the overall operations of the company.. Create vendor Purchase Orders for product sales from CRM Order Fulfillment Instructions (OFIs). Generate invoices for all product sales and service orders, including all applicable fees. Proficient in data entry with attention to detail for accurate record keeping.
Expert knowledge in calendaring, event planning and resource coordination. Familiarity and knowledge of operation and standard office equipment (telephone, copier, fax machine, etc.. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. The Executive Assistant will support the VP, Human Resources and SVP & Chief HR Officer in a hybrid arrangement.. Manages meetings and organizes events including room scheduling, vendor liaison, organizing meeting and event materials
We are looking for a skilled nursing facility office assistant to organize and coordinate administrative duties and office procedures.. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.. A successful Office Assistant should have experience with office software (email tools, spreadsheets, databases) and be able to accurately handle administrative tasks.. Serve as the point person for office manager duties including billing and collections. Ensure timely invoicing and payments
Litigation Legal Support Specialist - Palo Alto, CA (On-Site). A prominent global law firm is seeking an experienced Litigation Legal Support Specialist to join its Palo Alto office.. This role involves providing comprehensive legal and administrative support to attorneys in the Litigation and Transactional departments, ensuring efficient document processing and maintaining organized legal files.. Minimum of 5 years of experience as a legal secretary in a business law practice with exposure to litigation.. Comprehensive benefits package, including health insurance with optional HSA, dental and vision care, life insurance, short and long-term disability, 401(k) plan, flexible spending accounts, and employee assistance program.
The Diocese of Monterey stretches on the California coast from Santa Cruz in the north to Arroyo Grande in the south.. St. Angela's Preschool is seeking a dedicated, organized, and professional Office Manager to join our team.. This position requires exceptional organizational and interpersonal skills, a strong sense of confidentiality, and the ability to manage multiple responsibilities in a fast-paced preschool environment.. Minimum of 2 years of administrative or office management experience, preferably in a school or early childhood education setting. Commitment to the Catholic mission and values of St. Angela's Preschool
Founded in 2020 and based in Silicon Valley, Empo Health is a seed-funded, VC-backed, and NSF-supported startup developing revolutionary in-home health monitoring products. Empo Health's first product, the Empo Footprint, is an in-home foot-scanning scale that helps doctors and patients monitor for early signs of diabetic foot ulcers, and the team is hard at work preparing the world-class device and associated Empo Remote Health Link service for launch in the next few months. As a critical member of our small, fast-paced team, you will work closely with the founders and other early team members. Have 5+ years of experience in administrative support, executive assistance, and/or office management.. Have strong proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, etc.)
With a highly experienced team of experts in immunology and drug development, we are pioneering innovative approaches to target and modulate key molecular pathways that regulate the immune response.. As an early joiner to the company, you will help cultivate an environment where every team member is encouraged to challenge ideas, think critically, and contribute their unique perspectives.. Oversee office operations, including sorting and distributing mail and packages, vendor management; office, kitchen and lab supply procurement; and facilities coordination.. 3-5 years of Administrative Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.. Prior experience with event coordination and office operations preferred.
The Senior Administrative Assistant provides support to meet the business needs of company upper management.. Nuveen, the investment manager of TIAA, offers a comprehensive range of outcome-focused investment solutions designed to secure the long-term financial goals of institutional and individual investors.. For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.. For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.. For Applicants of Nuveen residing in Europe and APAC, please click here.
We specialize in providing innovative data management solutions for businesses worldwide.. As a Data Entry Assistant, you will play a vital role in maintaining the integrity and quality of our clients' data.. Maintain confidentiality and data security at all times.. Flexible remote work: Enjoy the freedom to work from the comfort of your own home.. Join our team and embark on a rewarding career as a Remote Entry-Level Data Entry Assistant!
Waterworks Aquatics is a premier swim school that teaches children ages 3 months through adult how to swim.. Waterworks is seeking an HR Coordinator who is highly organized, detail-oriented, and passionate about supporting HR operations.. The HR Coordinator provides administrative support in HRIS data management, ADP Workforce Now onboarding, benefits administration, workers' compensation claims, leave of absence (LOA) processes, and compliance tracking.. Additionally, this position supports open enrollment, workplace safety initiatives, and HR compliance efforts while maintaining a clear separation between payroll processing and HR data entry.. Recruitment Support – Assist in the HR Admin team with hiring by screening resumes, coordinating interviews, and conducting reference checks.
This role will collaborate with leadership and strategic consultants to implement marketing efforts to expand market share in the fire service and emergency response sectors. This individual will play a key role in supporting the implementation of marketing strategies and event planning activities, including managing digital marketing and content development efforts that align with the brand's mission and objectives. It is the leading mobile incident command and response solution for fire departments across the U.S. The software increases situational awareness, speeds incident response, streamlines incident management, and improves firefighter accountability. Collaborate with partners on the development, and lead the execution and analysis of multi-channel marketing campaigns (digital, print, social media, email, etc.. Technical Skills:Proficiency in marketing automation platforms (e.g., HubSpot, Marketo)Strong knowledge of digital marketing tools (SEO, SEM, social media platforms)Experience with event management software (e.g., Eventbrite, Cvent, or similar tools)Familiarity with CRM systems (preferably HubSpot)Advanced proficiency in Microsoft Office Suite and Google Workspace.
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.. Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.. Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.. Must possess good proofreading and editing skills of technical documents.. Resilience under pressure will be a distinct advantage in the role.
Duties: Support the launch of New Hires programs, from beginning to end, including needs analysis, program design, content integration, learning delivery, communication and coordination; building agendas; reviewing program flow; analyzing program feedback, measuring effectiveness, and project management.. Maintaining an advanced level of expertise with technical tools, including the Learning Management System, Vyond, e-learning development tools, graphic, video, and audio, along with the ability to adapt to new applications.. Maintain a list of viable vendors for different type or kinds of training and coaching needs.. Skills: 3+ years of experience related experienceLMS (Cornerstone platform) experience a plusDemonstrated, end-to-end project/program management experienceAbility to work autonomously and effectively in a fast-paced, complex, multi-tasking hybrid environmentStrong command of Microsoft Office skillsStrong relationship building and stakeholder management skillsProject management, process improvement, and problem-solving capabilities.. Education: BS in Human Resources, Psychology, or Organizational Development prefer
Our services include academic support and college counseling, job placement and employment training, substance use and violence prevention education, crisis intervention and mediation, leadership development, technology and computer training.. Our mission is to encourage a diverse population of high-need young people to explore their full potential through academic, career, family, and community life.. The Program Specialist plays a key role in supporting the Program Coordinator in the strategic development, execution, and coordination of initiatives within the CYC Branch Offices.. Additionally, the Program Specialist will focus on corridor outreach initiatives, aimed at fostering community engagement and organizing events to showcase the diverse cultural experiences of the communities.. Bilingual in English and Chinese (Cantonese and/or Mandarin) is required.
About Us: Bonita House, Inc. (BHI) is a nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $14.5 million.. Founded in 1971, BHI provides social rehabilitation including a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.. The Human Resource Coordinator plays a vital role in supporting HR processes across the employee life cycle.. PHR/SHRM-CP credential preferred.. BHI conducts background checks on all candidates who have received a conditional job offer.
Provide administrative support to the Executives and assigned Department Heads (Client) for SARC & ACL. Work with SARC/ACL finance with budget needs for special events, purchases, & outings. Scheduling interview time on employees Knox (mySingle/PIMS) and Outlook calendars as needed. Demonstrate SARC/ACL culture as a representative of the team by developing and maintain strong working relationships with other employees, contractors, vendors, and guests. Submit global roaming for corporate cell phones when traveling internationally Meetings & Events
Ben Quie & Sons has been restoring and remodeling historic homes in St. Paul since 1988.. Construction Estimating Experience: 3+ years of estimating experience in residential remodeling, custom home building, or historic renovation.. Estimating & Project Management: Proficiency in Buildertrend, CoConstruct, or similar construction management software.. Scheduling Tools: Experience with Microsoft Project, Smartsheet, or equivalent scheduling platforms.. CRM & Communication Tools: Familiarity with HubSpot, Salesforce, or other client relationship management software is a plus.
We’re commercializing Ray , a popular open-source project that's creating an ecosystem of libraries for scalable machine learning.. Companies like OpenAI , Uber , Spotify , Instacart , Cruise , and many more, have Ray in their tech stacks to accelerate the progress of AI applications out into the real world.. With Anyscale, we’re building the best place to run Ray, so that any developer or data scientist can scale an ML application from their laptop to the cluster without needing to be a distributed systems expert.. Superior organizational skills, attention to detail and timely follow through on all tasks and AIs. Proficient with Google Workspace and Slack
Legal Support Specialist (AM Law 100). Assist legal staff with the use of case management software, e-discovery platforms, document management systems, and other legal tech tools Clio, Relativity, LexisNexis, Westlaw).. Conduct legal research using online databases and resources, providing attorneys with relevant case law, statutes, and regulatory information.. 1-3 years of experience in a law firm, legal department, or technical support role.. Proficiency in legal software document management, billing, or e-discovery tools).