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Administrative services include activities in finance and human resources and may also include IT, facilities, or student services.. 5+ years supporting C-Suite executives as an Admin Officer or Executive Assistant. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.. Strong skills in short-term planning, analysis, problem-solving, and customer service.. Strong project management, calendar management, office suites, teams, understand lean principles.
The Executive Assistant will primarily support the President but will report to and be managed by the General Counsel.. Communication Facilitation: Serve as a trusted liaison between the President and key stakeholders, managing both internal and external communications with professionalism and confidentiality.. Board Relations: Support the President and the Board Secretary in their interactions with the Board of Directors, ensuring that confidential communications and documents are handled securely and appropriately.. Event Planning and Coordination: Experience organizing high-profile events, meetings, and conferences, including logistics management and coordinating with vendors.. Professionalism & Diplomacy: Proven ability to represent the university and the President's office with professionalism, diplomacy, and discretion in both internal and external communications.
Our client, an established mover and shaker in the tech industry, is looking for a stellar Executive Assistant to support their CEO. The Money: $180 - $200k Base. Provide strategic calendar management for the CEO and be the gatekeeper of his time. Coordinate heavy domestic and international travel coordination, and sometimes travel with the CEO as needed. Support with meeting coordination, event planning, and other ad hoc projects
You understand the strategic initiatives of the business and are able to prioritize team projects and deadlines.. Manage travel arrangements and expenses, process expense reports and reimbursements, manage invoices, purchase orders, assist with All-Hands.. Bachelor’s degree and 5+ years of relevant experience (direct executive support, project management or event planning experience).. Positive, can-do attitude and willingness to jump into a myriad of projects.. Snowflake employees must abide by the company’s data security plan as an essential part of their duties.
Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment.. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year.. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.. Are you ready to change the future of kidney stone treatment?. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites.
Provide high level administrative support to Global Practice Manager, Officer or Regional Office Manager. Act as Notary Public and notarize various documents. Oversee catering and conference room management for division meetings and events. Assist to Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested. Job Hire Type Experienced #GFS
JOB BRIEF Our client, a pioneering deep-tech startup revolutionizing micromachine manufacturing, is seeking a strategic, proactive EA to provide direct support to their CEO and executive team. Priority & Task Management : Track objectives, attend key meetings, and ensure follow-through on mission-critical initiatives. Communication & Document Management : Draft high-quality reports, correspondence, and presentations to support executive decision-making. Tech-Savvy : Proficiency in Google Workspace (Gmail, Sheets, Docs, Slides, etc. Join an innovative company that’s transforming micromanufacturing, work alongside top-tier leaders, and be part of a culture that values precision, problem-solving, and operational excellence.
Now Hiring: Front Desk / Office Administrator. We're looking for a reliable and friendly Front Desk / Office Administrator to be the face and heart of our office operations.. Coordinate with third-party vendors (e.g., Kim Parker Plant) for office plant maintenance. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Tata Electronics is redefining the EMS (Electronics Manufacturing Services) landscape by delivering innovative consumer electronics products, services, and solutions.. Join us as we build the future of electronics manufacturing from the ground up.. Handle vendor management related to office services such as catering, housekeeping, maintenance, etc.. Liaise with third-party security vendors and ensure surveillance, access control, and emergency response measures are up to date.. Familiarity with physical security systems (e.g., access control, CCTV, emergency procedures).
We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.. The Firm has an opening for a full-time Temporary Law School Recruiting Assistant starting immediately through September 2025.. This role will be responsible for assisting with our brand building initiatives, summer associate program and our campus recruiting efforts.. 1+ years of prior administrative or recruiting experience in a law firm or professional services environment, preferred. Austin, Boston, Boulder, District of Columbia, Los Angeles, New York, San Diego, Seattle, and Wilmington: $22.07 - $29.86 per hour
The Executive Assistant provides comprehensive support to the Program Management Office leader and team where the employees of Optum Labs are our first customer.. Conduct catering requests, conference room reservations, offsite meeting reservations, conference registration, and coordinate team meetings. Complete invoice document management and payment. Allied Global Marketing will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance.. Allied Global Marketing is proud to be an equal opportunity workplace.
Cameron House is a 150 year old institution that is deeply woven into San Francisco history and rooted in faith-based outreach and support.. These programs include our heritage youth school, adult ESL and computer classes, counseling services in English, Cantonese, and Mandarin, domestic violence intervention, and case management for accessing all of the San Francisco area community resources available for low to moderate income individuals and families.. When necessary, assist with front desk receptionist duties, such as greeting visitors, answering phones, and managing the reception area. Communication Skills Bi-lingual/Bi-literate in English and Cantonese / Mandarin a plus!. Cameron House offers competitive base salaries aligned with the market midpoint for not-for-profit organizations of similar size.
5 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc. Working behind the scenes, we make a significant impact on the people we support and Google users worldwide.. The US base salary range for this full-time position is $114,000-$167,000 plus bonus, equity, and benefits.. Provide proactive administrative support, including scheduling meetings, managing complex calendars, coordinating international and domestic travel arrangements, and processing expense reports.. Plan, manage, and execute business-critical internal and external meetings (virtual and in person), such as executive staff meetings and Town Halls, including content development and follow-up on action items.
What You'll Do As a Contract Administrator (Contractor), you will be responsible for the day-to-day activities of the team with a high level of independence, ensuring efficient operations and adherence to company policies and procedures.. Responsibilities: Manage the contract lifecycle using in-house automated systems, CMS, and eCMS. Process all DocuSign requests.. Manage and process incoming/outgoing mail for Samsung's legal department as required.. Bachelor or AA degree Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and SharePoint.. An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
Administrative Event Coordinator San Francisco, CA ( *Local candidates, onsite) $42hr (Weekly pay + benefits ) 12 month contract (Great potential for extension) Full-time (M-F) 3-4 days 12-8pm for events; then 2 days 9am-5pm) Our client has created the best place to share code with friends, co-workers, classmates, and complete strangers.. Overview: We are seeking a dynamic and organized Administrative Event Coordinator to join our team in San Francisco.. Provide administrative support for pre-event planning and post-event wrap up.. Required Qualifications 2-8yrs experience either as Event Coordinator, Administrative Assistant or Executive Assistant supporting company events Proficient in scheduling and coordinating tasks related to event planning.. Must be able to have a flexible schedule; during events working 3-4 days a week either 12pm-8pm or 1pm-9pm M-F. When no events; can work 9-5 M-F Flexibility to adapt to changing event requirements and timelines.
Administrative Support to Student Services:Assist in managing internal and external communications related to student services, including emails, phone calls, and correspondence with students, faculty, and staff.. Coordinate logistics for Student Services events, orientations, workshops, and meetings.. General Office and Operational Support:Handle day-to-day administrative functions including data entry, filing, and document management.. Support the preparation and organization of materials for Student Services meetings and departmental events.. Coordinate travel arrangements for the Student Services team, including lodging and transportation as necessary.
We are seeking a highly organized, proactive, and professional Administrative Assistant to provide critical day-to-day support to our extended senior leadership team.. Support budget tracking, invoice processing, and expense reporting across departments.. Proficiency with tools like Google Workspace, Zoom, Slack, and travel booking platforms. Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.. Relocation Assistance: Provided for eligible roles.
We are looking for a Client Relations Specialist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.. Our Client Relations Specialist's duties include offering administrative support across the organization.. Ensure reception area is tidy and presentable, with all necessary stationery and material. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing. Proven work experience as a Client Relations Specialist, Front Office Representative or similar role
We are seeking passionate, service-oriented, positive and hard-working individuals with a love for health and fitness and an excitement for our brand.. Part-time employees must have at least 3 days of availability week over week, totaling 20 hours, with at least one of those days being a Saturday or Sunday.. Assist with the training and coaching of new hires for the front desk staff team. Studio cleaning and prepping, including cleaning of exercise equipment (bikes, weights), floors and mirrors. Common area cleaning, including, front desk, lockers, retail shelves, office and hallways