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Are you seeking an opportunity to make a meaningful social impact?. Wolford Wayne, a leading San Francisco tenants' rights firm, has an immediate opening for a full-time Legal Assistant with at least one year of experience working in a litigation firm.. We’re looking for a dynamic, curious individual with a penchant for multitasking to join our close-knit team of dedicated professionals.. Fluency in Spanish, Mandarin, or Cantonese. Prior experience in landlord/tenant law or plaintiff’s side work
Proven experience as an administrative assistant or office admin assistant.. Monday through Thursday, 1st shift.. Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a dynamic team in California.. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Support chapter officer elections and voting processes, ensuring smooth execution.. Provide front desk coverage in the absence of the Receptionist, ensuring seamless office operations.. Maintain an organized office space, including developing a logical paper filing system, ordering, and managing the inventory and distribution of office& kitchen supplies, labeling drawers and cabinets as needed, and ensuring field staff are aware of the office management systems in place. Plan logistics, including acquiring permit sand food, for rallies and other actions. Provide on-site assistance to staff and members in relation to the contract campaigns, rallies, and local political actions
For over 45 years, Stephen Silver Fine Jewelry has remained rooted in the San Francisco Bay Area. We are one of America’s premier jewelers, dedicated to sharing our expertise in rare gemstones, custom jewelry design, and new and pre-owned luxury timepieces.. You will work with clients and products that define the most exclusive side of the glittering world of ultra-high-end watches and jewelry.. This is an excellent opportunity for individuals seeking hands-on experience in employee engagement, retail operations, security, office management, logistics, and planning.. Assist clients and support the retail team with day-to-day administrative and office tasks, maintaining a service standard aligned with luxury retail expectations.. Provide additional administrative support to the back-office team as needed.
Join Our Team as a Part-Time Receptionist (Tuesday–Thursday). You are the calm in the storm, the welcoming face, and the go-to person for everyday essentials that keep the office humming.. Receive packages and coordinate outgoing mail, including FedEx/courier needs. Ensure Zoom rooms and AV equipment are running properly. Comfort with light tech support and a willingness to learn new systems
The Executive Assistant (EA) to the Co-CEOs will provide high-level administrative and operational support to the leaders of a premier luxury jewelry and watch retailer with three locations.. Office & Administrative Support: Oversee administrative tasks such as document preparation, expense reports, and correspondence.. Experience in luxury retail, high-end hospitality, or a similar industry is a plus.. Experience coordinating travel and event planning.. Adaptability & Resilience: Thrives in a dynamic, high-pressure environment with evolving priorities.
We are seeking a proactive and highly organized Executive Assistant to support the CEO in day-to-day operations, high-priority projects, and strategic initiatives.. Draft, edit, and proofread proposals, slide decks, memos, and internal documentation.. 2–5 years in an executive assistant, office management, or administrative role—preferably in a startup, small business, or consulting firm.. Experience using Calendly , Smartsheet , or other scheduling/project tools. Familiarity with billing or accounting systems (e.g., QuickBooks, Deel or Bill.com)
Administrative services include activities in finance and human resources and may also include IT, facilities, or student services.. 5+ years supporting C-Suite executives as an Admin Officer or Executive Assistant. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.. Strong skills in short-term planning, analysis, problem-solving, and customer service.. Strong project management, calendar management, office suites, teams, understand lean principles.
This individual will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating internal and external communications, and supporting project and transaction logistics.. Manage complex calendars, scheduling meetings across multiple time zones and with high-level executives, investors, and portfolio company leadership. Prepare and process expense reports in a timely manner using internal systems. Support special projects including transaction execution, due diligence coordination, and team offsites/events. Minimum of 5 years of experience supporting senior executives; experience in private equity, investment banking, or a similar fast-paced financial services environment is highly preferred
You understand the strategic initiatives of the business and are able to prioritize team projects and deadlines.. Manage travel arrangements and expenses, process expense reports and reimbursements, manage invoices, purchase orders, assist with All-Hands.. Bachelor’s degree and 5+ years of relevant experience (direct executive support, project management or event planning experience).. Positive, can-do attitude and willingness to jump into a myriad of projects.. Snowflake employees must abide by the company’s data security plan as an essential part of their duties.
Provide high level administrative support to Global Practice Manager, Officer or Regional Office Manager. Act as Notary Public and notarize various documents. Oversee catering and conference room management for division meetings and events. Assist to Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested. Job Hire Type Experienced #GFS
Our client, an established mover and shaker in the tech industry, is looking for a stellar Executive Assistant to support their CEO. The Money: $180 - $200k Base. Provide strategic calendar management for the CEO and be the gatekeeper of his time. Coordinate heavy domestic and international travel coordination, and sometimes travel with the CEO as needed. Support with meeting coordination, event planning, and other ad hoc projects
Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment.. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year.. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.. Are you ready to change the future of kidney stone treatment?. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites.
Minimum 2 years of administrative experience in a high-tech or international environment, handling tasks such as travel management, expense reports, calendar management, and facilities coordination. Experience with calendar management, event planning, travel arrangements, budgeting, and minute-taking for meetings. Supporting large, global teams across multiple time zones. The Administrative Business Partner plays a vital role in team operations, anticipating needs and resolving issues proactively. Google is committed to diversity and inclusion, providing equal employment opportunities regardless of race, gender, religion, or other protected statuses.
UCSD Layoff from Career Appointment. Under the direction of the Practice Manager, the Front Desk Coordinator is the first point of contact for patients.. UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service.. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics.. ucsd.edu for more information.
JOB BRIEF Our client, a pioneering deep-tech startup revolutionizing micromachine manufacturing, is seeking a strategic, proactive EA to provide direct support to their CEO and executive team.. Priority & Task Management : Track objectives, attend key meetings, and ensure follow-through on mission-critical initiatives.. Communication & Document Management : Draft high-quality reports, correspondence, and presentations to support executive decision-making.. Tech-Savvy : Proficiency in Google Workspace (Gmail, Sheets, Docs, Slides, etc.. Join an innovative company that’s transforming micromanufacturing, work alongside top-tier leaders, and be part of a culture that values precision, problem-solving, and operational excellence.
We are looking for a Client Relations Specialist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.. Our Client Relations Specialist's duties include offering administrative support across the organization.. Ensure reception area is tidy and presentable, with all necessary stationery and material. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing. Proven work experience as a Client Relations Specialist, Front Office Representative or similar role
The Hospitality Associate position is responsible for providing hospitality and catering services as a client site including conference room set-up, reception assistance and other general office support as needed (copy, mail and intake functions). Set up conference rooms according to client’s request, including audio/visual equipment, food, beverages,. Clean up coffee makers Pantry in each kitchen in the evening.. Provide back-up support to Reception and/or Office Services as needed.. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
This role requires a deep understanding of contract and grant administration, calendar management, and expense tracking.. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.. Strong skills in short-term planning, analysis, problem-solving, and customer service.. Handling expense reports, including reviewing, processing, and reconciling expenses.. Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
We will prioritize those applicants who have experience using Excel spreadsheets and who have basic data entry skills.. Correspondence: Handle phone calls, emails, and other communications on behalf of the owner.. Document Management: Organize and maintain files, records, and documents, ensuring all are easily accessible.. Community Relations: Support any outreach efforts, including building relationships with local physicians, managing partnerships, and helping create and distribute marketing materials. Business Development: Support the owner in any business expansion or improvement projects, such as opening new locations or implementing new services.